Privacy
Policy

Last updated: Saturday 15, November 2025

This Privacy Policy explains how Azin Kimia (“we”, “us”, “our”) collects, uses, discloses and protects your personal information when you visit our website, interact with us online, or use any of our digital services (collectively, the “Services”). By using our Services, you agree to the collection and use of information in accordance with this Privacy Policy.

Important: This is a general template and does not constitute legal advice. Please have it reviewed and adapted by a qualified lawyer for your specific jurisdictions (e.g., Iran, UAE, EU, etc.).

1. Who We Are

Azin Kimia is a company specialized in sourcing, trading and supplying manganese ores and ferroalloys to industrial customers. For the purposes of this Privacy Policy, we act as the “data controller” (or equivalent term under applicable law) in relation to the personal information we collect via our website.

If you have any questions about how we handle your data, you can contact us using the details in the “How to Contact Us” section below.

2. Scope of This Privacy Policy

This Privacy Policy applies to information we collect:

• Through our public website and any related landing pages;
• Through online forms, contact pages or newsletter sign-up forms;
• Through email, phone or other electronic communications related to the website;
• Through cookies and similar tracking technologies used on our website.

This Privacy Policy does not apply to:

• Offline activities unrelated to our website (unless explicitly stated);
• Third-party websites, services or applications that we do not own or control;
• Personal data processed solely in the context of employment (covered by internal policies).

3. Information We Collect

We may collect the following categories of personal information when you use our Services:

3.1 Information You Provide Directly

• Contact details: such as your name, company name, job title, email address, phone number and country.
• Business inquiries: details about your organization, your role, product interests, volume needs or any other information you choose to share when contacting us.
• Newsletter subscriptions: your email address and any preferences you select when subscribing to communications.
• Job applications: CVs, cover letters, LinkedIn profiles, professional history and any other information you voluntarily provide when applying for a role.

3.2 Information Collected Automatically

When you visit our website, we may automatically collect certain technical information, including:

• Device and browser information: IP address, browser type, operating system, language settings and device identifiers.
• Usage data: pages visited, time spent on pages, clicks, referring/exit pages and interaction data.
• Approximate location: derived from your IP address to understand where our visitors are coming from (e.g., country or city level).

This information is typically collected using cookies and similar technologies. For more details, see the “Cookies and Similar Technologies” section.

3.3 Information from Third Parties

We may receive limited personal information from:

• Business partners or referrals: where someone introduces you to us or shares your contact details for business purposes;
• Public sources: such as professional profiles, trade registries or public corporate information related to your role.

4. How We Use Your Information

We use the personal information we collect for the following purposes:

• To respond to inquiries: handling your questions, requests for quotations, technical discussions or partnership proposals.
• To provide and improve our Services: operating, maintaining and enhancing our website and digital channels.
• To manage business relationships: communicating with current or potential clients, suppliers and partners.
• To send communications: providing you with updates, newsletters, market insights or event invitations, when you have opted in or where permitted by law.
• To evaluate job applications: reviewing candidates and managing recruitment processes.
• To ensure security: protecting our website from fraud, abuse, unauthorized access and other harmful activities.
• To comply with legal obligations: fulfilling our obligations under applicable laws, regulations and trade compliance requirements.
• To enforce or defend legal rights: protecting our rights, privacy, safety or property, and/or that of our users or others.

5. Legal Bases for Processing (Where Applicable)

In some jurisdictions (such as the European Economic Area or the United Kingdom), we must have a legal basis to process your personal information. Depending on the situation, we may rely on one or more of the following legal bases:

• Performance of a contract: where processing is necessary to enter into or perform a contract with you or your organization.
• Legitimate interests: where we have a business interest in processing your data that is not overridden by your rights and interests (such as improving our Services or managing relationships).
• Consent: where you have explicitly given consent, for example to receive marketing communications. You can withdraw your consent at any time.
• Legal obligations: where processing is required to comply with a legal duty, regulatory requirement or valid request from authorities.

6. Cookies and Similar Technologies

Our website may use cookies and similar technologies (such as pixels or local storage) to collect and store certain information when you visit or interact with our Services.

6.1 What Are Cookies?

Cookies are small text files that are placed on your device when you visit a website. They are widely used to make websites work, improve user experience and provide analytical insights.

6.2 Types of Cookies We May Use

• Strictly necessary cookies: required for the basic functioning of the website, such as security and page navigation.
• Performance & analytics cookies: help us understand how visitors use our site, so we can improve content and navigation.
• Functionality cookies: remember your preferences (such as language or region) to provide a more personalized experience.

6.3 Managing Cookies

You can control or delete cookies through your browser settings and, in some cases, through dedicated cookie banners or preference centers on our website. Please note that disabling certain cookies may affect the functionality or performance of the site.

7. How We Share Your Information

We do not sell your personal information. We may share your information in the following limited circumstances:

• Service providers: with trusted third parties who perform services on our behalf, such as hosting providers, analytics services, email platforms or IT support.
• Business partners: with logistics providers, agents or other partners when necessary to respond to your inquiries, fulfill contracts or provide requested services.
• Professional advisers: with lawyers, auditors, accountants or consultants where reasonably necessary for legitimate business purposes.
• Legal and regulatory authorities: where required by law, court order or regulatory request, or where necessary to protect our rights or the rights of others.
• Business transfers: in connection with a merger, acquisition, sale of assets or restructuring, where your personal information may be transferred as part of the transaction.

8. International Transfers

Because we operate across different countries and may use global service providers, your personal information may be transferred to and processed in jurisdictions other than your own. These countries may have different data protection laws than your country of residence.

Where required by law, we take appropriate steps to ensure that such transfers include safeguards designed to protect your personal information, such as contractual protections or other recognized mechanisms.

9. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes for which it was collected, including:

• To respond to your inquiries or manage business relationships;
• To provide and improve our Services;
• To comply with legal, regulatory, accounting or reporting obligations;
• To resolve disputes and enforce our agreements.

When personal information is no longer required, we will take reasonable steps to delete, anonymize or securely store it in accordance with our data retention policies and applicable law.

10. How We Protect Your Information

We implement reasonable technical and organizational measures designed to protect your personal information from accidental or unlawful destruction, loss, alteration, unauthorized disclosure or access.

However, no method of transmission over the Internet or method of electronic storage is completely secure. While we strive to protect your personal information, we cannot guarantee absolute security, and you share information with us at your own risk.

11. Your Rights and Choices

Depending on your jurisdiction and applicable laws, you may have certain rights in relation to your personal information. These may include:

• Right of access: to request confirmation that we process your personal information and to obtain a copy of it.
• Right to rectification: to request correction of inaccurate or incomplete data.
• Right to erasure: to request deletion of your personal information in certain circumstances.
• Right to restrict processing: to request that we limit how we use your information in certain situations.
• Right to object: to object to certain types of processing, including direct marketing.
• Right to data portability: to request that we provide your data in a structured, commonly used and machine-readable format, where applicable.
• Right to withdraw consent: where processing is based on your consent, you may withdraw it at any time without affecting the lawfulness of processing before withdrawal.

To exercise any of these rights, please contact us using the details in the “How to Contact Us” section. We may need to verify your identity before processing your request. Your rights may be subject to limitations under applicable law.

If you believe that we have not handled your personal information in accordance with applicable law, you may also have the right to lodge a complaint with a data protection authority or relevant regulator in your jurisdiction.

12. Third-Party Links

Our website may contain links to third-party websites or services that are not operated by us. We are not responsible for the privacy practices or content of those third parties. We encourage you to review the privacy policies of any external sites you visit.

13. Children’s Privacy

Our Services are not directed to children and we do not knowingly collect personal information from individuals under the age of 18 (or the age of majority in your jurisdiction). If you believe that a child has provided us with personal information, please contact us so that we can take appropriate action, such as deleting the information where required.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements or other factors. When we do, we will revise the “Last updated” date at the top of this page.

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information. Your continued use of our Services after any changes indicates your acceptance of the updated Privacy Policy.

15. How to Contact Us

If you have any questions, concerns or requests regarding this Privacy Policy or our handling of your personal information, you can contact us at:

Azin Kimia
[Insert Address]
[Insert City, Country]
Email: info@azinkimia.com
Phone: [Insert Phone Number]

Please include sufficient details in your inquiry so we can respond effectively.

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